RETREAT BOOKING TERMS AND CONDITIONS
Fit & Flow Fitness and Mobility Retreat
11–17 October 2026 • Choulakia, Mykonos, Greece
Organized by Papayaya Fitness I. Schöpflin, Riehen, Switzerland
Last updated: May 2026
We want you to feel completely confident booking your place on this retreat. Your trust matters deeply to us, and these terms are designed to protect you as much as us – especially given the uncertainties in the world right now. Please read them carefully and don’t hesitate to reach out with any questions.
Booking & Contract
To secure your place at the Fit & Flow Fitness and Mobility Retreat, a €650 non-refundable deposit is required at the time of booking. Your booking is confirmed once the required payment has been received and you have received a confirmation email from us.
The remaining balance will be automatically collected via the payment method provided on 11 August 2026.
Pricing
All prices are listed in EUR. A €650 non-refundable deposit is required at the time of booking to secure your spot. The remaining balance will be collected automatically via secure online card payment (Stripe) on 11 August 2026.
Travel Disruption & Geopolitical Circumstances
We are living in uncertain times, and we want to be upfront with you about how we will handle situations beyond anyone’s control. Your peace of mind matters to us.
If travel to Greece becomes impossible or severely disrupted due to geopolitical circumstances, flight cancellations or official travel restrictions – we will take one of the following steps:
- Reschedule the retreat: We will offer you a confirmed place at an alternative date. Your full payment, including your deposit, will be transferred to the new date at no additional cost.
- Cancel the retreat: If rescheduling is not feasible, we will cancel the event and refund all payments received in full – including the deposit – without exception.
In short: if we cannot run the retreat and rescheduling is not possible, you will receive a full refund including your deposit.
Please note that travel costs – including flights, trains, and transfers – are booked independently and are not part of the retreat package. Papayaya Fitness cannot reimburse travel expenses under any circumstances, including in the event of retreat cancellation or rescheduling. We strongly recommend purchasing comprehensive travel insurance that includes trip cancellation and flight disruption cover (see Travel & Health Insurance section below).
Refund & Cancellation Policy
We understand that plans can change. Due to advance commitments for venues and accommodation, the following cancellation policies apply. All cancellation requests must be submitted in writing via email and will be acknowledged upon receipt.
Before 11 August 2026:
- 100% refund of all payments made, excluding the €650 non-refundable deposit.
11 August – 11 September 2026:
- 50% refund of payments made, excluding the €650 non-refundable deposit.
After 11 September 2026:
- No refunds. We are unable to offer refunds for cancellations made within 1 month of the retreat start date.
Please note: the €650 deposit is non-refundable in all standard cancellation scenarios. It is only refunded in the event of a Papayaya Fitness-initiated cancellation as described in the Travel Disruption section above.
Papayaya Fitness-Initiated Cancellation
In the unlikely event that we cancel the retreat for reasons unrelated to travel disruption, all payments received will be refunded in full. Papayaya Fitness I. Schöpflin shall have no further responsibility or liability beyond this refund. Travel expenses remain the responsibility of each participant.
Additional Services
The retreat venue may offer additional services such as meals (afternoon snack + dinner), additional nights stay, boat trips, guided tours, or massages. These are optional and payable directly to the venue during your stay. They are not included in the retreat price and are not subject to these terms.
Medical Conditions & Special Requirements
Participants must inform us of any medical conditions, dietary requirements, or special needs at the time of booking. While we always aim to accommodate requests, we cannot guarantee that every need can be met. Each participant is responsible for ensuring they are physically fit to participate in retreat activities. If in doubt, please consult your healthcare provider before booking.
Health & Fitness
The retreat includes fitness and mobility activities. Participants are expected to listen to their bodies and participate at their own pace. Participation is at your own risk. Please inform us in advance of any injuries or conditions that may affect your participation.
Travel & Health Insurance
We strongly advise all participants to purchase comprehensive travel insurance before booking. Your policy should ideally cover:
- Trip cancellation and curtailment
- Flight disruption or cancellation
- Medical expenses and emergency treatment in Greece and the European Union
- Personal accidents and injuries
All participants must ensure their insurance includes valid health coverage in Greece. Papayaya Fitness cannot be held responsible for any costs arising from insufficient insurance cover.
Safety & Trip Enjoyment
Your safety and wellbeing are our top priority. We ask all participants to follow instructions and safety guidelines provided during the retreat. We reserve the right to ask any participant to leave if their behaviour is considered unsafe or seriously disruptive to others. In such cases, no refund will be provided.
Liability
Papayaya Fitness I. Schöpflin and the retreat venue in Choulakia, Mykonos, accept no liability for injuries, accidents, or illnesses occurring during the retreat. Participants assume full responsibility for their own safety and wellbeing, including participation in all activities. We are not responsible for the loss, theft, or damage of personal belongings during the retreat.
Acceptance of Risk
By completing your booking, you acknowledge that you are voluntarily participating in fitness and mobility activities that carry inherent physical risks. You accept full responsibility for your participation and agree to release the organizers from liability to the fullest extent permitted by applicable law.
Waiver of Booking Conditions
We reserve the right to amend or waive specific conditions due to unforeseen circumstances. Any changes will be communicated to participants as early as possible and with full transparency.
Data Collection and Privacy
By booking a retreat with Papayaya Fitness, you consent to the collection and processing of your personal data for booking management and retreat-related communications. Your data is stored securely and is not shared with third parties except where necessary (e.g. payment processing via Stripe). For more information, please refer to our Privacy Policy.
If you have any questions about these terms, or about the retreat itself, we would love to hear from you. Please reach out at iwona@papayaya.ch
We can’t wait to share this experience with you in Mykonos. See you in October!