RETREAT BOOKING TERMS AND CONDITIONS
Fit & Flow Fitness and Mobility Retreat 2026
Choulakia, Mykonos, Greece
Organized by Papayaya Fitness I. Schöpflin, Riehen, Switzerland
Last updated: December 2025
Booking & Contract
To secure your place at the Fit & Flow Fitness and Mobility Retreat, a €650 non-refundable deposit is required at the time of booking. Your booking is confirmed once the required payment has been received and you have received a confirmation email from us.
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Early Bird bookings: Full payment via bank transfer is required at the time of booking.
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Standard Rate bookings: A €650 non-refundable deposit is required at booking. The remaining balance will be collected automatically via the payment method provided.
Pricing
All prices are listed in EUR.
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Early Bird Rate: Available until 31 January 2026. Full payment is required at the time of booking and includes a non-refundable €650 deposit. Payment is made via bank transfer (EUR or CHF).
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Standard Rate: A €650 non-refundable deposit is required at the time of booking. The remaining balance will be automatically collected on 31 March 2026 via secure online card payment (Stripe).
Refund & Cancellation Policy
We understand that plans can change. However, due to advance commitments for venues and accommodation, the following cancellation policies apply.
All cancellation requests must be submitted in writing via email and will be acknowledged upon receipt.
Early Bird Rate – Cancellation Policy
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Before 25 January 2026: 50% refund of the total retreat price, excluding the €650 non-refundable deposit
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26 January – 17 March 2026: 25% refund of the total retreat price, excluding the €650 non-refundable deposit
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After 17 March 2026: No refunds
Standard Rate – Cancellation Policy
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Before 17 March 2026: 100% refund of payments made, excluding the €650 non-refundable deposit
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17 March – 17 April 2026: 50% refund of payments made, excluding the €650 non-refundable deposit
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After 17 April 2026: No refunds
Program Cancellation
In the unlikely event that we cancel the retreat, all payments received will be refunded in full. Papayaya Fitness I. Schöpflin shall have no further responsibility or liability beyond this refund.
Please note that travel expenses are not reimbursable and remain the responsibility of each participant.
Additional Services
The retreat venue may offer additional services such as boat trips, guided tours or massages. These services are optional and payable directly to the venue during your stay.
Medical Conditions & Special Requirements
Participants must inform us of any medical conditions, dietary requirements or special needs at the time of booking. While we aim to accommodate requests, we cannot guarantee that all needs can be met.
Each participant is responsible for ensuring they are physically fit to participate in the retreat activities. If in doubt, please consult your healthcare provider before booking.
Health & Fitness
The retreat includes fitness and mobility activities. Participants are expected to listen to their bodies and participate at their own pace. Participation is at your own risk. Please inform us in advance of any injuries or conditions that may affect your participation.
Travel & Health Insurance
Participants are strongly advised to obtain comprehensive travel insurance covering trip cancellation, medical expenses and accidents or injuries.
All participants must ensure their insurance includes health coverage in Greece and the European Union.
Safety & Trip Enjoyment
We take safety seriously and ask all participants to follow instructions and safety guidelines provided during the retreat. We reserve the right to remove any participant whose behavior is unsafe or disruptive, without entitlement to a refund.
Liability
Papayaya Fitness I. Schöpflin and the retreat venue in Choulakia, Mykonos, are not liable for injuries, accidents or illnesses occurring during the retreat. Participants assume full responsibility for their own safety and well-being, including participation in all activities.
We are not responsible for loss, theft or damage to personal belongings. Participants must hold valid health insurance.
Acceptance of Risk
By booking, participants acknowledge that they are voluntarily participating in fitness and mobility activities that carry inherent risks. Participants accept full responsibility for their participation and agree to release the organizers from liability to the fullest extent permitted by law.
Waiver of Booking Conditions
We reserve the right to amend or waive specific conditions due to unforeseen circumstances. Any changes will be communicated to participants as early as possible.
Data Collection and Privacy
By booking a retreat with Papayaya Fitness, you consent to the collection and processing of personal data for booking management and retreat-related communication.
Your data is stored securely and not shared with third parties except where necessary (e.g. payment processing via Stripe). For more information, please refer to our Privacy Policy.
If you have any questions, please contact iwona@papayaya.ch.